The Bruntwood Prize for Playwriting website (writeaplay.co.uk) is managed by The Royal Exchange Theatre and your personal privacy is important to us.
This notice explains how we collect, store, manage, process, and protect your personal information. It lets you know the types of information we might hold, how and where we’ll use it once it’s been collected and how we will keep it safe. We’ll always aim to be very clear when we ask you to share any information with us and won’t do anything with it that is unexpected.
Sharing your information is not compulsory but providing us with certain pieces of data will help us to give you the best possible service we can.
If you want to contact us about this privacy notice or anything to do with your data at the Royal Exchange, you can contact us by:
• by phone, 0161 833 9333 – please ask for a member of the Data Team
• by email, data@royalexchange.co.uk
• by post to, The Data Team, Royal Exchange Theatre, St Ann’s Square, Manchester, M2 7DH.
How We Collect Personal Information
We’ll collect information from you in several different ways. Most of the information comes directly from you and with your consent when you complete the submissions form on the website. We also gather some information when you browse our website, answer a survey or email us with feedback.
We will collect your personal information when:
- You request to join our mailing list
- You make a submission to the competition
We will always make it clear what data we are collecting from you during these transactions.
Sometimes we may be given your information from third parties, such as other cultural organisations and co-producers who have asked your permission to share your data.
If your data is provided to us by another person because they feel you may be interested in our work (for example a recommendation by a friend) or from a publicly accessible source (such as a website), we will contact you to tell you where we obtained the information.
The following data and information may also be collected automatically when you visit our website:
• IP address
• Referring website
• Web browser and device
• Cookies
• Time and date
• Web pages visited
• Geographical location
Depending on your own privacy settings you may give us permission to access information from your social media apps.
The Royal Exchange Cookie Page explains what internet cookies are, how we use them and how you can manage your own personal permissions.
We may also capture your image in photography or in the video recording of a production or special event.
The Types of Personal Information We Collect
We only collect personal information that is essential to administer and deliver the competition and which allows us to fulfil our obligations to our customers, provide good customer service; maintain our records and accounts and to develop and promote our work, on and off stage.
Most of the information we collect is obtained directly from you and may include:
- Prefix and name
- Gender
- Date of Birth/ age
- Ethnicity / disability (we recognise this is sensitive data. This data is only collected with your explicit consent)
- Address
- Email address
- Contact phone number(s)
- Records of communications sent to you by the Prize or received from you
- Photos, film and audio recordings
Sensitive Personal Information
On occasion we may collect sensitive classes of information. Examples of this might include a disability or the racial or ethnic origin of a person. This data is only collected with the explicit consent of the individual.
How We Manage and Protect Personal Information
We will never share your personal information with any third parties for marketing purposes without your prior consent. We will never sell, rent or trade your personal information.
We protect all the personal information we collect. Our computer network is protected, and information given in our online accounts are encrypted.
To fulfil our contract with you it’s sometimes necessary for third party providers to have access to your data so that they can perform services on our behalf (for example, MasterCard processes all card payments for us, we use DotDigital to send out email information).
We’ll only keep information for as long as is reasonably necessary for the purposes set out in this notice and to fulfil our legal obligations. We’ll never keep more information than we need.
If you ask us to stop sending you direct marketing communications, we will; you can change your preferences at any time.
We may need to share personal information with:
• Service providers who work on our behalf for the fulfilment of a contract we enter into with you, for example processing card payments, mailing houses, marketing agencies, database services, website hosting or email delivery services.
• Research companies who help us to understand our audience to enable us to improve our service.
• Third party advertisers (such as Facebook or Google).
Anyone who provides a service on our behalf will enter into an agreement with us and will meet our data security standards. They will only use your data for the clearly defined service that they are providing.
• The police or a regulatory or government authority investigating illegal activities.
Some of the services on offer on our website may use servers that are located outside the European Economic Area (EEA), this means that the personal information you provide could be transferred to countries outside the EEA. If your personal information is transferred outside of the EEA in this way, we will take steps to ensure that your privacy rights are protected as outlined here.
Although we will do our best to protect your personal data, we cannot guarantee the security of the data you transmit to our site as no transmission over the internet is 100% secure; any transmission of your data to us is therefore at your own risk.
Your Rights
Every email you get from us will include details about how to change your communications preferences and how to unsubscribe from future communications.
You have the right to ask us to amend or stop how we use your personal information including for marketing purposes. You can do this by phoning, emailing, or in writing using the contact details below.
You have the right to get the information we hold on you corrected. If you have any concern about the accuracy of your personal data, please let us know using the details below.
You have the right to be forgotten; if you would like us to remove the personal information we hold about you, please contact us using the details below.
You can request details of personal information the we hold about you by contacting the Data Team (details below) and providing a description of the information you would like to see, together with proof of your identity.
It is easy to access and amend the personal information that we hold on you. You can do this over the phone, via email, or in writing using the following details;
• by phone, 0161 833 9333 – and ask for a member of the Data Team
• by email, data@royalexchange.co.uk
• by post to, The Data Team, Royal Exchange Theatre, St Ann’s Square, Manchester, M2 7DH.
You have the right to lodge a complaint with The Information Commissioner’s Office.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Further Information and updates to this notice
The royalexchange.co.uk and the writeaplay.co.uk is owned and operated by The Royal Echange Theatre Company Ltd (registered charity No. 255424). For the purpose of the Data Protection Act 1998 and EU GDPR the data controller is The Royal Exchange Theatre Co LTD, St Ann’s Square, Manchester, M2 7DH ICO Registration Z5774745.
This notice was updated in May 2018. It may be necessary to update it from time to time to reflect changes to our business operations or to legislation. Updates will be posted on this page – please check back from time to time. We may also inform you directly of any changes.
Further information on data protection regulations and laws can be found here:
• Data Protection
• Fundraising regulator